CBC Report Request Procedure

June 1999
Revised 2012

CP&M Project California Building Code Chemical Inventory Report Process

This procedure must be followed for all facilities projects involving the use or storage of regulated chemicals as part of the project program.

1. Requests for CBC reports must be initiated via the on-line CBC Request Form. The University Fire Marshal should be contacted prior to making the request so that initial control area designations and other issues are known or resolved. It is recommended that a report request be made by the Owner Representative (OR) at or near the time a Form I for project formulation is approved giving an early status of the inventory for a project area.

2. A member of the Stanford University Fire Marshal's Office will respond via e-mail within two days to a report request with a rough schedule for producing the report and any questions or clarifications. The reply will include the project number in the subject line and will be cc'd to the University Fire Marshal (jleung@stanford.edu). The normal turn around for a fully vetted report, assuming no significant data entry, is two weeks from initial request.

3. New and revised inventory items can be data entered from written lists by EH&S, or uploaded to the EH&S system from most common data file formats. Written or electronic data must conform to the standards defined at: http://www.stanford.edu/dept/EHS/chem/inven/instructions/fields.html . Electronic submittals from new users are strongly preferred for accuracy and efficiency.

4. Subsequent communications about the details of a Project Plan/Design inventory file can occur directly between the EH&S Chemical Information Analyst and the OR or Project Manager, but must be summarized for documentation purposes via e-mail routed, copied and titled per 2 above.

5. The Chemical Information Analyst will generate a cover memo to the University Fire Marshal for the completed report indicating the various parameters and inputs to the report. The cover memo will have the project number in the subject line.

6. Changes in project phases (e.g. formulation, programming, schematic design, design development, construction documents, construction, and ownership) should be specifically communicated from the project via e-mail, including project number changes or modifications and be routed, copied and titled per 2 above.

7. If inventory quantities need to be reduced by chemical users within the project scope, the safety partner, department, and Principal Investigators can evaluate their chemical needs and potentially reduce inventories. Owner Representatives and the EH&S Safety & Compliance Assistance Program can get involved as necessary to facilitate this step.

8. Project occupancy or a tentative schedule of occupancy should be specifically communicated from the project or department to EH&S, routed and copied per 2 above. Once an area is occupied, the department and occupants must update the RCMS and can use the Project Plan/Design inventory as a starting point after coordinating with EH&S.