The Folio FAQ File

These notes are intended primarily for consultants in the Stanford libraries and in ITSS who answer questions about connecting to and using Folio. Other sources of help:

Maintained by the Library/Folio Support Team in ITSS.

Comments to

Under construction ...

Last updated 12/21/95

Who can connect to Folio?

Current Stanford ID-holders: Anyone with a current Stanford University ID and PIN (Personal Identification Number) can access Folio. A Forsythe computer account/userid is not required.

The preferred way for ID-holders to connect to Folio is:
1. telnet to
1a. or follow the dial-in instructions
2. At the "Account?" prompt, type "folio" (without quotes)
3. When prompted for it, type your University ID number
4. When prompted for it, type your PIN number

Technical note: This type of connection initiates a session on EN.FOL.

The Folio hotlink installed in Portfolio uses this mechanism, except that the "Account?" prompt is bypassed and you are simply asked first for your University ID and then your PIN. This type of hotlink is also installed in the Introduction to Folio document on the WWW, and probably in other Web pages.

Technical note: This type of connection initiates a session on EN.PFO.

The ID and PIN check that happens here allows all "active" IDs into Folio. Besides current students, faculty, and staff, this includes recent alumni (those whose ID numbers are in the University ID database). Note that the additional checks for "academic status" for some Folio resources only allow currently-registered students.

[? what about temporary IDs?]

"Folio account" holders: These are Forsythe computer accounts in the ED, EE, EM, EN, EZ groups that are distributed to provide access to Folio, but no other services on the Forsythe computer. Since these accounts are distributed only to "valid" Stanford affiliates, connections by this mechanism work the same as if you had typed a Stanford ID number, in terms of what you have access to. More details about "Folio accounts".

Forsythe account-holders: Anyone who has a Forsythe computer account can type "folio" at the command prompt to get into Folio. (Some files may have restricted access -- see below.)

People with external Forsythe accounts (V, W, X, Y, Z groups): Sometimes non-Stanford people purchase Forsythe computer accounts. They can type "folio" at the command prompt, but many Folio resources may not be selected by people with these accounts. See Non-Stanford people below.

Stanford affiliates without IDs: Hospital employees, visiting scholars, some retirees, spouses of students or employees, temporary employees, contractors -- to be supplied.

Non-Stanford people: Many Folio resources are restricted to Stanford affiliates only, and the primary clientele of Folio is the Stanford community. But where there are no legal or contractual or cost reasons to restrict access, Folio resources are open to the public.

The primary resource open to and of interest to "the world" is perhaps Socrates, the Stanford library catalog. List of Folio resources accessible if you connect this way.

The instructions for non-Stanford access to Folio are:
1. telnet to
1a. or follow the dial-in instructions
2. At the "Account?" prompt, type "socrates" (without quotes)

Technical note: This type of connection initiates a session on EC.SCN.

Socrates is also accessible in MELVYL -- many non-Stanford people know about MELVYL. [verify that there's no password prompt here, or restriction to UC affiliates]

Special arrangements with other universities: Through reciprocal arrangements negotiated by the libraries, the following other universities have access to selected Folio resources:
- UC access (via MELVYL) to ERIC
- Berkeley access to GeoRef, Biosis, and ERIC
- Yale access to EI/Compendex and GeoRef
- Cornell access to GeoRef
- Columbia access to GeoRef
Connectivity questions from patrons at these institutions should be directed to Roberta Lucier ( in the Library/Folio Support Team.

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Who has access to which Folio resources?

Completely public -- people who type "socrates" at the "Account?" prompt have access to these resources only.
* Socrates
* Technical Reports
* Reserves in Meyer
* Reserves in Branches
* Guide to SU Libraries
* Stanford Bookstore
* MLK Bibliography
* World Affairs Report

For this type of connection, 3 whole categories of the SELECT menu do not display at all: Student Information/Stanford Academic Life, University Policies and Procedures, and General Information for the Stanford Community. In addition, within other categories (like "Reference Shelf") many (most) resources are listed, but you cannot select them. A message is given to the effect that your type of connection doesn't allow access.

More public resources -- V, W, X, Y, Z accounts ("external" Forsythe accounts) have access to "completely public" resources above, plus:
* Academic Council Announcements - public
* Chemical Safety - public
* Community Info - public
* Credit Union - public
* CUONLINE - public
* Guide to SU Libraries - public
* JOBS - public
* Long Distance Rates - public
* LAIR Publications - public
* Press Releases - public
* Public Events - public
* Research Policies - public
* Software at Stanford - public
* Stanford Directory - public
* Student Activities - public
* Weather Forecasts - public

Resources restricted to the Stanford community only

Most of the rest of the Folio resources are restricted to Stanford affiliates only -- people who supply a Stanford University ID and PIN at logon, or who logon with a "Folio account" or who logon with a regular Forsythe account (not an "external" Forsythe account).

One category of "Stanford-only" resource is library research databases, where access is provided through Stanford-only contracts purchased by the libraries. Some of these also have further restrictions to "academic affiliates" only within Stanford.

Library databases with Stanford-only access contracts:

* Agricola (from OCLC)
* American History (CD-ROM)
* Anthropologial Literature (from RLG)
* Art Index (from OCLC)
* Avery Index to Architectural Periodicals  (from RLG)
* ABI/Inform
* Beilstein (Dialog)                 *** academic staff only
* Biography Index (Dialog)           *** academic staff only
* Biotech Abstracts (CD-ROM)
* Book Review Index (Dialog)         *** academic staff only
* Bowker Biographies (Dialog)        *** academic staff only
* Britannica Online (Dialog)         *** academic staff only
* BIP (Dialog)                       *** academic staff only
* Cendata (Dialog)                   *** academic staff only
* Chapman and Hall (Dialog)          *** academic staff only
* Computer Select (CD-ROM)
* Concise Columbia (Dialog)          *** academic staff only
* Consumer Reports  (Dialog)         *** academic staff only
* CAS Online                         *** academic staff only
* CAS Training                       *** academic staff only
* Dissertation Abstracts (CD-ROM)
* Electronic Conferences (Dialog)    *** academic staff only
* Encyclopedia of Assoc. (Dialog)    *** academic staff only
* Enviro/EnergyLine (CD-ROM)
* Eventline (Dialog)                 *** academic staff only
* EI/Compendex
* Federal Register  (Dialog)          *** academic staff only
* Foreign Legal Periodicals (from RLG)
* Georef
* Harvard Business Review
* Hispanic American Periodicals (from RLG)
* Hispanic Legislation  (from RLG)
* Historical Abstracts (CD-ROM)
* History of Science and Technology  (from RLG)
* Kirk-Othmer (Dialog)                *** academic staff only
* Latin American Studies  (from RLG)
* Lexis-Nexis                         *** academic staff only
* LC MARC Books (Dialog)              *** academic staff only
* Marquis Who's Who (Dialog)          *** academic staff only
* MathSci (CD-ROM)
* Merck Index (Dialog)                *** academic staff only
* MLA Bibliography (CD-ROM)
* Philosopher's Index (CD-ROM)
* PsycInfo
* PAIS (from OCLC)
* Quotations (Dialog)                 *** academic staff only
* Research Centers  (Dialog)          *** academic staff only
* RLIN Archives (from RLG)
* RLIN Books (from RLG)
* RLIN Catalog (from RLG)
* RLIN Computer Files (from RLG)
* RLIN Films (from RLG)
* RLIN Maps (from RLG)
* RLIN Recordings (from RLG)
* RLIN Scores (from RLG)
* RLIN Serials (from RLG)
* RTECS (Dialog)                      *** academic staff only
* SciTech (Dialog)                    *** academic staff only
* Sociological Abstracts (from OCLC)
* Statistical Abstract (Dialog)       *** academic staff only
* Statistical Masterfile (CD-ROM)
* Thomas Register (Dialog)            *** academic staff only
* TSCA Chemicals (Dialog)             *** academic staff only
* Ulrich's Periodicals (Dialog)       *** academic staff only
* UnCover
* UN Stats (Dialog)                   *** academic staff only
* Washington Alert                    *** academic staff only
* Water Resources (CD-ROM)
* World Catalog (from OCLC)

Resources restricted to Stanford academic staff only

For these resources, your SU ID number and PIN are checked to see if you are a current student, faculty, academic staff, or non-academic staff. Non-academic staff may not select these resources, under the libraries' contract with the suppliers.

This ID and PIN check is based on what's coded in personnel records (CHRIS) or student records (NSI). For faculty and staff, the "rule" is if employee status is A (active) or P (paid leave) and employee type is F (faculty) or A (academic staff) or O (other teaching) then the person is considered academic staff. There are a number of categories of people whose personnel records are *not* coded this way who would seemingly be categorized as academic staff -- emeritus faculty records sometimes don't fit this pattern; likewise consulting professors, faculty at Howard Hughes Medical Institute or VA Hospital.

Efforts are being made (fall 1995) to refine the lookup rules to identify academic staff. But in the meantime, affected staff should contact the Privileges Desk in Green Library to explain the situation. In some cases, Privileges staff may refer people to department administrators to have personnel records adjusted, if feasible, so that their ID status is marked as "academic staff". But in many cases a workaround means of access to these Folio resources is required.

That workaround is -- Privileges staff in Green Library can provide a "Folio computer account" and a "pseudo-ID" number to people who they judge legitimately should have access to the "academic-only" Folio resources. Note that both of these items are required. The person must supply the Folio computer account at the "Account?" prompt when connecting to the Forsythe computer. Then, after selecting an "academic only" resource in Folio, when you are prompted for an ID, the person should enter the "pseudo-ID" number.

Technical note: Currently we have a "gap" -- Privileges has the ability to enter a normal SU ID into the "pseudo-ID" exceptions file. However, if this person connects to Folio by typing "folio" at the "Account?" prompt and then entering ID number, they are not prompted for an ID again when they select one of these resources (except CAS). So, in effect, it does no good to have put the person's ID into the exceptions file. Workaround: give the person a "Folio account" with which to logon. Or if they already have a Forsythe account, they can use that.

Stanford-only, non-library databases: Another category of "Stanford-only" resource is databases provided by various Stanford offices, specifically for Stanford students or staff, and purposely closed to access by non-Stanford people. Each office has its own policies about who they wish to use this data and how they want to provide access:
* Awards (Non-Stanford access via Awards Consortium)
* Axess (current students only)
* Faculty Interests
* Odyssey
* Off-Campus Housing
* Student Employment

Internet connections are restricted to Stanford affiliates only:
* Computer Articles
* Internet Access

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Summary chart of access rules

                       Account?   external   - give ID to connect, or
                       socrates   Forsythe   - public Folio terminal, or
                                  accts      - Folio accounts, or
                                             - regular Forsythe accounts
public files               yes      yes             yes
public+ files              no       yes             yes
Stanford-only              .......................................
   library files           no       no              yes
      academic-only        no       no              maybe
   non-library files       no       no              yes
   Internet connections    no       no              yes

"maybe" means your Stanford ID number is checked for academic status
[public and public+ files] [Stanford-only library files] [Academic-only files] [Stanford-only non-library files] [Internet connections]

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Dial-in instructions for Folio (simplified)

  1. Set your communications software to 8 data bits, no parity, 1 stop bit, hardware (or rts/cts) flow control. Set your modem speed to the highest speed your modem supports. The current maximum data transfer throughput speed is 38,400 for the high speed modem pool so don't set it higher than that.
  2. Next, specify the phone number to dial: 415 / 498-1440
  3. This connects you to the Stanford modem pool. At the Username prompt, enter: forsythe
  4. At the Password prompt, enter: forsythe
  5. At the Tip prompt (such as tip-mp7-ncs>), enter: forsythetn
  6. At the Forsythe Account? prompt, type either a) folio (if you have a Stanford ID and PIN); or b) socrates (for Socrates access only); or c) your Folio account number; or d) any other Forsythe account number.
  7. Next, you will be asked for your terminal type. Normally you should use the default, VT100.
  8. Now you will be taken into Folio. Follow the on-screen instructions to select a database for searching.
More complete connection instructions are found in the Introduction to Folio.

Leland IDs for dial-in connections

The dial-in instructions here illustrate the use of the word "forsythe" as the Username and Password when you connect to the high-speed modem pool. Normally at these prompts, Stanford affiliates enter their Leland ID and password.

This "forsythe" name was created specifically for people who need access to Forsythe (often access to Folio) but who aren't eligible for a Leland ID. There are several limitations when using this "forsythe" ID. Access is restricted to the Forsythe computer only. When you log out from Forsythe, your modem connection will automatically be ended. In addition, you can't use SLIP to establish a connection of this type -- you must use a terminal emulation program such as Samson.

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What is a "Folio account"?

"Folio accounts" are Forsythe computer accounts that provide access only to Folio, and not to any other services on the Forsythe computer. They are distributed to people who do not have current Stanford University ID numbers but who otherwise are given permission to use Folio resources.

Categories of people who legitimately get Folio accounts:
* Stanford Hospital employees
* Visiting scholars
[ not yet a complete list ... to be supplied ]

You do not need a Folio account if you simply want access to Socrates, the Stanford library catalog. To connect to Socrates:

  1. telnet to ... or ... follow the dial-in instructions in this FAQ.
  2. at the "Account?" prompt type "socrates" (no quotes)

Folio account forms

Folio accounts are distributed at library service points, mostly from the Privileges window in Green Library and the information desk in Lane Library.

People are given a "Folio account form" with an account and password and brief instructions for connecting to Forsythe. The form instructs people to contact ITSS Customer Assistance for help with Forsythe connections, or if you forget the account or password.

[supply copy of the account form text here]

To request more Folio account forms, contact Roberta Lucier in the Library/Folio Support Team of ITSS.

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My Folio account doesn't work anymore

Folio accounts may be closed or inactivated (password reset) when they have not been logged on for a while. This type of message indicates that the account has been closed:
Account XX.XXX does not exist.

In this case, give the person a new Folio account, if they are still eligible. Or encourage the person to logon with a University ID number and PIN.

If the account is still open, but the password doesn't work, verify that the account is still assigned to the person asking about it. [add instructions] If so, you can reset the password for the account so that the person can logon again.

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I've forgotten the password for my Folio account

Send email to, explaining the situation, and a consultant will contact you.

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Off-Campus Housing

The Off-Campus Housing database is restricted to current Stanford affiliates only. The reason is that the homeowners/landlords supplying the housing information have paid a fee to list in the database, on the understanding that the information is going to Stanford affiliates only. This is the agreement under which the listing privilege is sold.

The Community Housing Services office is responsible for the database. Phone: 415 / 723-3906. People not affiliated with Stanford may call that office to discuss special arrangements for access. Prospective students, faculty, staff, and visiting scholars may contact the office to obtain a temporary account/password for access to the database prior to their arrival here, if they can prove they will be a member of the Stanford community.

All people given access by Community Housing Services use the same account, ED.OCH. The Housing office sends the account and password, plus instructions for connecting to Folio. (Instructions revised 7/95.) ED.OCH is a regular Folio account, except that SET PASSWORD is not allowed, and the Housing database is selected by default when that account connects to Folio.

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to be supplied

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Accessing Folio from a Unix workstation

The "terminal type" most appropriate for Unix connections is XTERM. TELNET processes do a "handshake" and set a terminal type in some cases. (This is like "answerback" in Samson.) If the terminal type is set to XTERM, Forsythe interprets/translates this to XTERM54, which also sets a screen height of 54 rows. This happens, for instance, if you connect using MacX.

If 54 is an incorrect screen height, you can use the SET HEIGHT command in Folio to change it.

Another alternative is to specify a flavor of XTERM terminal type explicitly when you logon:
Account? folio xterm40

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Documentation -- "Introduction to Folio"

The Introduction to Folio is an HTML document available on the WWW. It is no longer distributed in paper form. But if your Web browser allows printing, you can print the text of the document yourself.

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Accessing Folio if you don't have a Stanford University ID

Affiliated with Stanford, but not issued an ID

Not affiliated with Stanford

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Changing "screen height" for Folio sessions

The SET HEIGHT command works within Folio. e.g. SET HEIGHT 40 for a 40-line display. Type HELP SET HEIGHT in Folio for more information.

If using Samson, change the window height first, with the Samson controls for the session. Then use SET HEIGHT command in Folio.

Note that library public terminal setups are not configured to allow changes of screen size.

The XTERM terminal type for Unix connections can be varied to include a screen height setting.

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Changing "screen height" at public Folio terminals

You can't change the Samson window size at these workstations. So it will do no good to change the Folio height setting with SET HEIGHT.

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"Terminal types" and Folio

to be supplied

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Why can't I use the SAVE command to download from Folio

SAVE is not allowed at public Folio terminals. This restriction was placed intentionally, many years ago, because of a wish to avoid having files downloaded to public machines.

SAVE to a micro file is only allowed if you are using Samson, because that's the only way that Forsythe supports downloads.

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Printing to "attached printers" -- SET LPRINT

The SET LPRINT command is allowed within Folio, to specify the type of attached printer you are using. Type HELP SET LPRINT in Folio for more information. This is the same as the SET LPRINT command in WYLBUR, for WYLBUR and Prism attached printing. (So HELP SET LPRINT in WYLBUR will give you information about this facility too.)

To print to an attached printer from within Folio, type a normal PRINT command, for example, PRINT 5/9, after you have a search result. When Folio asks for a printer name, type ATTACHED. Shortcut: PRINT 5/9 TO ATTACHED.

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Questions about the public Folio terminal in my office/library

Contact Roberta Lucier or Lynne Sinclair, in the Library/Folio Support Team, for questions about how public Folio terminals are configured. There are a number of settings, controlled by Folio itself, that determine how these public terminals work -- what commands are allowed, what files you can select, whether printing is allowed, etc. Accounts used to log on to these public terminals are in the EC group. Refer questions about EC accounts to Roberta or Lynne.

Besides the libraries, there are public Folio terminals in:
the Bookstore
Career Planning and Placement Center
Undergraduate Research Opportunities
Off-Campus Housing
Haas Center for Public Service
Human Resources (Personnel)

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Downloading citations from Folio into EndNote, ProCite, etc

Type HELP EXPORT in Folio for instructions. The EXPORT display supports downloading to bibliographic software packages. EXPORT is available in some of the periodical abstracting/indexing databases. It is NOT available in Socrates.

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Folio resources in Portfolio

to be supplied

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